{"id":10909,"date":"2013-10-19T08:00:13","date_gmt":"2013-10-19T15:00:13","guid":{"rendered":"http:\/\/www.janaremy.com\/pilgrimsteps\/?p=10909"},"modified":"2013-10-18T14:38:33","modified_gmt":"2013-10-18T21:38:33","slug":"managing-my-inbox-and-more","status":"publish","type":"post","link":"https:\/\/www.janaremy.com\/pilgrimsteps\/2013\/10\/19\/managing-my-inbox-and-more\/","title":{"rendered":"managing my inbox (and more)"},"content":{"rendered":"<p><strong><em>Cross-posted from the <a href=\"http:\/\/blogs.p4nther.com\/academics\/2013\/10\/18\/managing-email\/\" target=\"_blank\">Chapman Academics Blog<\/a><\/em><\/strong><\/p>\n<p>Between my work and personal accounts, I receive about six thousand emails per week (how do I know how many?\u00a0 Google recently started sending me stats regularly). And, almost none of that is spam due to some awesome filtering by\u00a0 gmail and my campus IT department.\u00a0 Although I still let things slip through the cracks sometimes, I&#8217;ve developed some good skills for managing the email firehose:<\/p>\n<ul>\n<li>Some items I delete unopened&#8211;vendor spam, online purchase confirmations, bill reminders, PR, etc (note: I have an itchy-finger tendency that automatically delete anything that invites me to a webinar, and I have yet to regret that).<\/li>\n<li>If a message will take less than a minute to respond to (or to forward to the right person), I do that immediately.<\/li>\n<li>If a message simply needs to be forwarded to someone else to be resolved, I do that immediately.<\/li>\n<li>When an email entails a lengthy and complex reply, I typically open the reply window on my desktop and return to it throughout the day when I have downtime from my other tasks.\u00a0 As soon as I&#8217;m done with it, I hit send.\u00a0 At the end of my day, I typically don&#8217;t leave for home unless all of those &#8220;open&#8221; messages are replied-to.<\/li>\n<li>At the end of the day I scroll through my inbox and check whether I&#8217;ve missed anything that can be resolved.\u00a0 At that point I aim for inbox-zero.<\/li>\n<li>If anything is left in my inbox from the day before, I review it first thing in the morning and attempt to resolve it then.\u00a0 Rinse and repeat.<\/li>\n<\/ul>\n<p>In both my personal and work email, I create a fairly exhaustive list of folders for filing away email messages.\u00a0 I delete the spam, but I almost-never delete my other correspondence.\u00a0 Instead, I keep it for if\/when I need to refer to it again.\u00a0 Because I support hundreds of faculty members on my campus, it&#8217;s helpful to have a record of what problems I&#8217;ve resolved with each of them.\u00a0 Several times, I&#8217;ve found that they have the same problem more than once, and having a record of how we solved it last time, makes solving it the second or third time even easier.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Cross-posted from the Chapman Academics Blog Between my work and personal accounts, I receive about six thousand emails per week (how do I know how many?\u00a0 Google recently started sending me stats regularly). And, almost none of that is spam due to some awesome filtering by\u00a0 gmail and my campus IT department.\u00a0 Although I still [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":10923,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[79],"tags":[198,145],"class_list":["post-10909","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-humanities","tag-email","tag-technology"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>managing my inbox (and more) - PilgrimSteps<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.janaremy.com\/pilgrimsteps\/2013\/10\/19\/managing-my-inbox-and-more\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"managing my inbox (and more) - PilgrimSteps\" \/>\n<meta property=\"og:description\" content=\"Cross-posted from the Chapman Academics Blog Between my work and personal accounts, I receive about six thousand emails per week (how do I know how many?\u00a0 Google recently started sending me stats regularly). 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